ICT project management framework

Overarching the project lifecycle and its key deliverables is the NTG ICT investment lifecycle:

1. Plan and invest: Covers the first two stages of the PMF – concept and propose
2. Deliver and implement: Covers the next three stages of the PMF – initiate, deliver and close
3. Operate: Covers the final stage of the PMF – operations.

Through all stages, the governance around decision making and accountability, is continually revisited and reviewed during both investment and project lifecycles.

The project management elements and fact sheets are tools readily available for use to assist and support project managers during the process.

There are six stages in the project lifecycle, with key deliverables identified in each stage:

The PMF is based upon the PRINCE2® project management methodology which provides a consistent approach to the management of projects that is industry standard and professionally recognised.

The methodology can be applied regardless of:

• project scale
• type
• organisation
• geography or
• culture.

Read more about the following key five stages of a project lifecycle:

• concept
• propose
• initiate
• deliver
• close.

A project is a temporary structure that is created for the purpose of delivering one or more business products according to an agreed business case.

A program is a temporary, flexible organisation structure created to coordinate, direct and oversee the implementation of a set of related projects and activities in order to deliver outcomes and benefits related to the organisations strategic objectives.

Project management is the planning, delegating, monitoring and control of all aspects of the project, and the motivation of those involved to achieve the project objectives within the expected performance targets for:

• time
• cost
• quality
• scope
• benefits and
• risks.

Project management elements

The PMF provides the following project management elements that are followed throughout the project lifecycle. The documents below provide an overview of the key activities and outputs that are expected for each element:

• benefits realisation management
• change control management
• risk management
• issue management
• schedule management
• scope management
• quality management
• project reporting.

Project management fact sheets

The PMF provides the following project management fact sheets that detail essential information and key activities required for effective project management delivery:

• business case.
• project initiation document.

Stage gate reviews are performed at critical points of a project and examine key decision points to check that an ICT project is on track and will deliver the expected results within the set timeframes and on budget.

Stage gate reviews provide the agency with an independent assessment on the progress of a project which helps to ensure that the project is on track and can progress to the next stage of development or implementation.

The stage gate review will assist with determining whether the project should continue unchanged, continue with changes or cease.